Track what you owe suppliers

This is the part Shopify does not do and most alternatives push into QuickBooks. A bill in Purser is a supplier's invoice: what they say you owe, when it is due, and what you have paid against it so far.

Recording a bill

• Invoice number and invoice date — as the supplier wrote them, so you can find the paper later.
• Due date — what drives the aging report and, in practice, what drives your week.
• Amount — what the supplier says you owe.

The bill amount is deliberately independent of what you received. If they billed you for twelve and sent ten, Purser will not paper over the gap — that gap is a fact about your business and you should be looking at it.

Payments

Record a payment against a bill and the outstanding balance comes down. Pay half and the bill is part-paid, not paid — Purser tracks the remainder, because 'mostly paid' is not a state your supplier recognises.

Credit notes

When a supplier charges you for goods that never arrived, raise a credit note against the bill. What you owe comes down, the history records why, and the cost of the stock you actually received stays correct.

Aging

The aging view sorts what you owe into the standard buckets: current, one to thirty days overdue, and thirty-one days and beyond. It answers the two questions you actually have — what must be paid this week, and who has been waiting too long.

Suppliers who invoice in another currency

A bill is held in the supplier's currency, because that is what you owe: you owe a British mill £500, not roughly $640. You enter the exchange rate, and Purser also stores the amount in your shop's currency, frozen at that rate. Your totals then add up, and they do not drift every time the market moves or you refresh the page.

Getting it out

The whole payables ledger exports as a CSV, on every plan including the free one. Your books are yours, and you should never have to pay a subscription to read your own numbers back.